2010 Spring Campout!!!
March 19 -21st @ Cedarkirk
Register/Pay for the campout here
--Parking: VERY IMPORTANT--Parking may be problematic depending on how many people show up. By Friday evening the Westminster Woods camping area will have a large number of people (Scouts) moving back and forth across the small road. For maximum safety to the Scouts I ask that you park in designated parking areas and transport your equipment back and forth to your car either via hand-truck or one of the large garden wagons that will be present at the camp. I will be at Cedarkirk earlier on Friday morning to make sure the parking areas are well marked. Please avoid parking in unmarked areas and avoid driving down to the camp site area. If you slip up and forget I will politely remind you during the campout.
-- If you find yourself short of some outdoor equipment or a member of your den is short a tent or a sleeping bag please pass the word. I have no doubt we can make sure we get folks what they need.
--Attached is a new schedule. Added some info concerning the Afternoon Program Saturday afternoon.
--Leave No Trace: Please remember that we are abiding by the "Leave No Trace" philosophy so bring plates and utensils you can wash; do what you can to avoid disposable plates and cooking/eating utensils. Another reason to do so is we'll be limited by the number of trash cans we'll have access to and the raccoons are very aggressive when it comes to trash. The less we give them to get into the less we'll have to clean up in the morning.
--Using Den leaders: I'm looking to get numbers and money from the Den Leaders only. If for some reason a Den Leader is not available then an assistant Den Leader needs to fill in. I'm trying to avoid me personally gathering numbers and money from every single individual in the Pack. We have a Den Leader structure in place please use it. I'm only taking camper numbers and money from Den leaders.
--Numbers and money collection: I need to have some pretty solid numbers by this coming Wednesday so that I've got time to adjust activities if we end up going over the 75 people I've already contracted for. I'm looking for the money the Friday evening or Saturday morning of the camp out. I need the money in an envelope with the Den number, number of people being paid for, and the total amount written on the front of the envelope. The fee is $8 per person.
--Volunteers: So far I have Dens that have volunteered for the opening ceremony and closing ceremony. I still need:
- Saturday Pack Dinner Preparation: ("Trash Can Turkey", baked potatoes, green beans, salad)
- Campfire Coordinator: Will ensure the fire is filled with wood, will start the fire, and will coordinate with the Packmaster for the flow of the campfire program.
- Water Cooler Duty--Responsible for keeping water/juice coolers filled during the day.
- "Common Area" Cleanliness: Responsible for cleanliness of the areas common to all dens (field, opening ceremony location, campfire location)
- Fire Safety Chairperson: Responsible for preparing campfire and ensuring the area is safe.
- First Aid Chairperson: Responsible for setting up and communicating location of the first aid station. Might need to apply a band aid or two.
- Sunday Breakfast Chairperson: Responsible for coordinating food purchase, preparation, and cleanup. (Eggs, bacon, pancakes, grits, orange juice)
- Saturday Afternoon Program Volunteers: There will be three events. Archery, river zipline, and a hike. I need at least two adults for each even. Someone will be the lead for each activity and someone will assist. Cedarkirk will handle all the details for archery and the zipline. Basically you'll be a monitor to make sure the scouts swap to the next event on time and also be on hand in case someone gets hurt. I will give details for the hike.
- Scouts Own Chairperson: Responsible for coordinating and leading services Sunday morning.
The setting for this spring campout is extremely nice and we have the potential for a lot of fun with some great activities. Please ensure the members of your den are getting all the information and please get the info back to me in terms of how many folks are camping as quickly as we can. As Den leaders you have the potential to make this a camp out your Scouts will look upon favorably for a long time.
IMPORTANT: Den Leaders--please consult your dens and get some numbers back to me by next weekend for how many people are coming from your den. We currently have reservations for 75 people. If it looks like we'll go over 75 people by next weekend I'll have some time to adjust the numbers with the Cedarkirk staff.
Here is some information to help everyone get focused on the upcoming campout. You will find a Cedarkirk site map that shows the layout of the area. You will also find a first draft schedule of events that should give you some idea of how things are going to shake out. I've also included driving directions for how to get to Cedarkirk so you can get an idea of how close it is. Below I will include some additional information then cover each day in general.
I still need some volunteers for:
1. Opening colors on Saturday morning
2. Saturday afternoon activities; A couple of folks to honcho the afternoon activities for Saturday afternoon but I'm still ironing that out. I'll put out exactly what that is by the end of this week so I can get some help with it.
3. Pack Dinner on Saturday night: Possibly a couple of dens could partner up and take this on. I'll put out some more details later in the week. This would include purchasing the food and bringing it for the weekend
4. "Scouts Own" service-Sunday morning; Could use a den to work with the Packmaster to lead the Scout's Own service. The topic is the Scouting Centennial and what it means to our country and to the world to have Scouts.
5. Colors retirement -Sunday morning; Since one den posted the colors another den can retire them.
6. Wood for the campfire on Saturday evening. If any one has a source of wood we could use it for Saturday evening.
We will primarily be staying around the Westminster Woods Campsites (see map). We can also expand to Village D and Village E if we fill up Westminster Woods. The campfire circle in the Westminster Woods area is the primary campfire we'll be using. This is tent camping so be prepared for that. Some of the sites have electricity, most of them are primitive. The bath house has the basics...toilets, sinks, and a couple of showers each but for anyone that attended the Fall camp-out at Disney it's not quite that nice.
Parking: Depending on how many people come on the camp-out parking may get pretty tight so be prepared for more information on that. I'll be going out to Cedarkirk next weekend to walk the ground to figure out where overflow parking will be if we need it. I'll send out an updated map that shows with parking marked on it.
Cost: The cost is $8 per person for the camp-out. This is half of what it would normally be because we are doing a two hour service project on Saturday. Please have your money into your den leaders either prior to arriving at Cedarkirk or at least by Friday night. This way the Treasurer can ensure he has all the money by Saturday.
--You can arrive at Cedarkirk any time after 3:00 PM on Friday. Use the attached map to determine how to get to Westminster woods located on the Cedarkirk property.
--If this is your first time camping or it has been a while, there will be plenty of folks to help you get setup and I've included a checklist to give you some ideas on what you need to bring.
--As Dens show up on Friday evening I would appreciate it if den leaders or a rep from the den could check in with me to let me know you are on the property. If we get beyond 75 people we'll need to move some folks into a slightly different location. For dinner Friday evening you either need to eat before you come or be prepared to cook your own food when you get there. There is an optional night familiarization walk at 2030 for those that are interested. I'll put out more info on that as the time draws nearer.
--We'll be doing a Den breakfast in the morning, followed by the opening ceremony. Then we'll head out to do the two hour service project.
--After the two hour project we'll have lunch then transition to the afternoon's activities. I'm still working on exactly what we'll be doing for the afternoon program.
--Following the afternoon program we'll have a Pack dinner then launch into the Campfire/Cross-over ceremony.
--We'll start with a Den breakfast then attend a "Scout's Own" Service.
--Following the service we'll begin camp tear-down.
--Once tear-down is complete Den's will assemble for a final walkthrough to ensure we leave the area "better than we found it".
--Once camp tear-down is completed we will have our closing ceremony and retire the colors. The camp-out is not complete until the retiring of the colors so the expectation is all scouts will be present until the colors are retired.
--We expect to begin clearing Cedarkirk around 1200 on Sunday.
Below are a couple of links to information on our website regarding what to pack and some camping etiquette. Both are pretty straight forward. These are on the Pack website (www.pack61.com) in the Forms and Useful Links section.
As always, if you have questions or wish to volunteer your Den for something please shoot me an email. I can also be reached by phone at 904-446-8762. This is a great opportunity to take advantage of a Pack camp-out that is really close at a really nice location. Please take advantage of the chance.